Department of Political Science

PhD students are encouraged to present their research at appropriate professional conferences.  This page will guide you through the process of securing funding, what to do before you go, and what to do upon your return.

The UF Travel Office has extensive information on UF official policy on travel and reimbursements.

Funding

Several campus sources of funding are usually available for students who are presenting their research at a conference.

1. The Department will provide up to $350 in funding for travel to a conference to present a paper (once per academic year). Recipients of Department support are expected to get approval of their supervisory chair (or mentor) and are required to present their paper at a Department RSP or workshop prior to the trip departure.  Applications are by email to the Department Chair.
2. The College of Liberal Arts and Sciences provides up to $300 in travel support. Nominations are accepted for Fall (usually due mid August for travel between September 1 – December 31), Spring (usually due late November for travel between January 1 – April 30), and Summer (usually due in March for travel May 1 – August 31). For each travel period, the Department ranks proposals and may nominate up to four for college consideration. Watch for email announcements about when these applications are due.
3. The UF Graduate Student Council also provides travel support.
4. The UF Office of Research provides up to $400 funding for travel to conferences for students who are (a) Invited to give major talks and are not offered funds from the meeting organizers, or (b) In the final year of their programs and are presenting work at a national meeting where they will be evaluated by potential employers.
5. Other units on campus may also offer limited support for conference travel related to their missions.
   1. Center for European Studies
   2. Center for Latin American Studies
   3. Center for African Studies
6. Professional associations and their divisions or groups sometimes also offer funding for graduate students presenting at their meetings.

Before you Go

1. Complete a Travel Request by navigating to UF GO in ONE.UF or myUFL using your gatorlink@ufl.edu credentials.

ONE.UF: Log in to https://one.ufl.edu> Select UF GO under the Faculty/Staff section. myUFL: https://my.ufl.edu> My Self Service > UF GO Travel and PCard

2. Under the Request tab select Create a New Request and enter all travel details including business purpose, travel dates, and funding chart field. The report type should be UFLOR Domestic Travel Request or UFLOR International Travel Request. This informs the Department and the University that you are traveling on official business and whether you have UF sources of funding for your conference.
3. Please do not request a Travel Advance as we will not support it.
4. If you are traveling to a conference outside the United States (including Canada or Mexico), register with the UF International Center via https://internationalcenter.ufl.edu/travel/online-travel-registration
5. If you are taking UF property (such as a computer or tablet) outside of the United States, register it via https://myassets.fa.ufl.edu/portal/fta
6. If you have any questions or concerns, please email Aaliyah Clark aaliyahrclark@ufl.edu

 

After you return

1. Complete a Travel Expense Report In UF GO.
2. Open the Travel Request you submitted before travel, select “Create Expense Report” button. This will transfer the original expenses and funding information to a new report. You may add or subtract expenses as necessary and applicable to available funding.
3. You will need to submit receipts for registration, hotel, transportation, parking, and other expenses (besides meals) with your Expense Report. Upon approval of your Expense Report, your reimbursement will be processed.